Tasks & shift checklists

What it is

Two tools that keep the operational routine alive: shift checklists for the recurring work (opening, closing, line checks, sanitation), and a task board for everything else — including tasks the rest of the platform raises for you automatically.

What problem it solves

Opening and closing routines usually live in one person's head, and they leave when that person is on leave. Checklists make the routine explicit and verifiable — with timestamps, captured values and sign-off — and a missed run does not quietly vanish: it becomes a task someone owns.

How it works

1. Build checklist templates for your routines — opening, closing, sanitation, line checks, cash counts, handovers or fully custom. Assign each template to front of house, back of house, management or everyone, and set its schedule: which days, which daypart window, and when it falls due.

2. Checklist items go beyond tick-boxes: a step can require text, a number, a photo, a scan, a signature or a temperature reading — so "bins out" is a tick but "coolroom temp" is a recorded value.

3. Staff run the checklist on shift. Each step records who completed it and when; the run itself carries start and finish times and a PIN sign-off. One run exists per template per day — no duplicates, no confusion.

4. A missed run escalates automatically into a task, so the gap is visible the next morning instead of discovered at audit time.

5. The task board handles the non-recurring work: tasks with priorities, due dates, sub-tasks, comments, attachments, watchers and a full activity trail. Assign to a team member, or leave unassigned and triage from the unassigned queue.

6. Tasks do not only come from people. The platform raises them itself — from booking enquiries, low-stock alerts, kitchen escalations, payment failures, supplier issues, compliance schedules and automation rules — each linking back to the thing that caused it.

Everything inside the system

• Checklist templates: opening, closing, sanitation, walk-around, line check, cash count, handover, custom.
• Role targeting (FOH, BOH, management, all), day-of-week schedules and daypart windows.
• Rich step types: checkbox, text, number, photo, scan, signature, temperature.
• Per-step completion records, PIN sign-off and full run history.
• Missed-run escalation into the task system.
• Task board with priorities, sub-tasks, comments, attachments, watchers and activity trail.
• Auto-generated tasks from events across the platform.

This is built into NexDine — there is no separate checklist app to buy or log into, and the tasks other parts of the platform raise land on the same board your team already works from.